Protection of Privacy

a. Provincial legislation, as outlined by the Freedom of Information and Protection of Privacy Act (FIPPA) and the Personal Health Information Act (PHIA) and federal legislation outlined by the Privacy Act and the Personal Information Protection and Electronic Documents Act (PIPEDA) will be upheld by enVision.

b. enVision will only collect, use or disclose personal information with the employee’s written informed consent except in cases of mandatory reporting obligations.

c. Personal information includes anything that allows an individual to be identified such as:
i. information relating to the race, ethnic origin, colour, religion, age or marital status of the individual,
ii. information relating to the education, criminal or employment history of the individual,
iii. information relating to financial transactions in which the individual has been involved,
iv. any identifying number, symbol or other particulars assigned to the individual, or
v. the address, fingerprints or blood type of the individual.

(For a complete list of personal information go to www.priv.gc.ca)

Personal information does not include the name, title or business address or business telephone number of an employee.

d. Employees have a right to access their personal information subject to exceptions under FIPPA. (Refer to access to Personnel File 3.03,c)

e. Corrections or changes to personal information held on file must be submitted in writing to the HR Department.

f. Complaints should be handled according to the enVision resolution process (Refer to Resolution Process 6.07). If this does not address a personal privacy concern, the employee may contact the Human Resource Coordinator who is the designated Privacy Officer.